10 Simple Steps to take

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Please follow these 10 simple steps for a smooth and simple approach to an Exchange (click on each step for more details).

Complete our registration form...

the more information you can give helps us to find and match your child to a really lovely family with similar interests.

Send a Photo of you!

send a photo or two so that we can send this to your matched family. Think about sending a photo with your friends or family rather than a passport photo. Email photos in jpeg format to admin@exchange4kids.com

Pay the Registration Fee

a. A Registration fee of £80.00 is payable upon application. This is non-refundable. This fee covers your child for all exchanges and visits for the current and subsequent years. For any subsequent siblings, £40.00 is payable. We will start our search as soon as we receive your registration form and fee.

b. The Placement Fee of £150.00 is payable once both families have agreed to the exchange.

c. Paying Guests pay the host family £240.00 per week plus £40 per week commission to Exchange4kids.

Payment methods

Paypal - you do not need to have a paypal account to use this service. Paypal is one of the largest and most secure companies on the internet.

Cheque: - please post your cheque in Pounds Sterling payable to Exchange 4 Kids, 23 Barnsley, Cirencester, Glos, GL7 5EF

Match your family

We will match your family and child's details to children in the country of choice and contact you by telephone or email to tell you more about the family we have selected

Dates for Visit

If you are happy with our selection, we will confirm dates with you and the host family for your exchange visit.

You can decide how long you want the exchange to last and when the visits should take place. It is often recommended for the exchanges to be spread over two holidays rather than 4 weeks back to back. Anna-Kate is more than happy to help you decide on the best format for your child.

Usually visits occur during the school holidays however on occasion, provided schools are happy, we have placed children with families during the school term.

Pay your Introduction Fee

The Placement Fee of £150.00 is payable once both families have agreed to the exchange

Make your Travel Arrangements

You are responsible for all travel arrangements but we will help with advice on local airports, train stations or routes where possible. See our travel links for help.

Both you and the host family will be responsible for meeting the children on arrival in your country.

Unaccompanied children - please check with the travel operator on their rules concerning unaccompanied children. In some instances, you will be asked to provide a letter giving permission for your child to travel alone. In particular, please check the restrictions for sending children under 14 years old. Some operators do not allow them to travel unaccompanied.

Book Travel Insurance

We strongly recommend that clients should arrange holiday insurance to cover medical expenses and loss of personal belongings, money etc. See www.gotravelinsurance.co.uk or www.travel-insurance-finder.co.uk for online insurance which often offers discounted prices.

Get a Health Card.

Your child must have a European Heath Card before they travel. This can be collected free of charge from post offices. For more details, see: http://ec.europa.eu/employment_social/healthcard/index_en.htm

If you get a E11 form from the Post Office, you can reclaim most of any medical or dental costs.

Pack your suitcase!

Don't forget your passport!

You can apply for a passport via www.ukpa.gov.uk

Before your visit, you may wish to correspond with your exchange friend to build up your friendship. Also, you can then find out from them what items you might need to pack for your visit.